April 22, 2016

From the Desk of your PCA Team ....

Preparing Kimpab for serving

 Both in fish and vegetarian

Staff coming for luncheon

This past week we have had so much going on!  Where to begin. We began with kids coming back from MS MUN in Malaysia, with SAISA  Boys Basketball, Girls Soccer, Track and Field, Student Conference for both ES and MS, Tech Training, and in between all this was the PCA Faculty and Staff Appreciation Luncheon.  Such a busy week!  We are becoming a busy school - which is a good thing!

Mochi being served

Time to eat

The Faculty and Staff Appreciation lunch was catered by Chef Talwar, who catered out Diwali Mela.  The food was mostly North India, with a few dishes that were different - a manchurian, pasta, and sambhar sadham.  All the desserts were made by our parents.  This made the mix between east and west a wonderful taste explosion.  

In the background, many parents made thank you cards and got flowers for their teacher.  Many of these were given to teachers by the end of the day.  As parents, we hope that those gifts were a great way to top off the day for our teachers. 

From brownies, to cake, to custard cakes

As a PCA Team, we thank all the parents who made this event possible.  We also thank all parents who are there for support the school.

If you would like to see more pictures from the day, please click on this link. 

PCA Elections

Next month, May 6th, 2016, the PCA will have elections for the PCA Board.  We are looking for individuals with lots of enthusiasm and energy to take on coordinating the PCA activities.  A set of persons who have the vision to carry us into the next 20 years of the school. 

Part of the dessert team

The elections will be for the Executive Committee, which consists of the President, Vice President, Secretary and Treasurer.  We will also be requesting those who would like to volunteer for the different representative roles, form Country Coordinator to Grade Level Representatives, to step forward and let us know your interest.  The roles are an integral part of the PCA to facilitate communication between the PCA Executive team, Administration and the parent community. 

 

Getting the desserts ready

Our school is a more close knit community, and one of the pieces that make it so close is the PCA.  Thus, we urge you to please volunteer your time towards making this school a great place. 

If you would like to be a part of the team of dedicated individuals who give of their time for volunteering for the PCA Executive Team, please fill out the form and submit it for our records.  It is a selfless job, but the impact that it makes for our kids and community is tremendous. Click on this link to download the form.

If you wish to hold another representative position within the school, please just fill out the form through the following links so that your information is recorded for contact purposes. Click here to download the form.

Signing off for this week.......   

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Upcoming Events

April 25, 2016 - HS Art Exhibition
April 26, 2016 - HS Parent Coffee 8:45 to 9:45 am

April 27, 2016 - Faculty Meetings 3:45 to 5:00
April 29, 2016 - School Holiday till May 2nd

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PCA Proposed Amendments and Procedures Manual

Proposed Amendments

• Establish procedures for the reallocation of  surplus funds (after all payments are made at the end of the year).
• 15% Reserve needs to be maintained each year (carried over for 5 years and needs to be spent).
• Procedure for Activity Funding (last two years (average) plus and additional 25% per Event to be reallocated (at the discretion of the Executive committee and Vote and Signed off by Head of Finance.)
• Activities that should receive funding: UN, Diwali, Connect Magazine, Appreciation for volunteers and staff, Ball, T-Shirts (every other year), Chennai Chapter (every alternative year).
• Remaining monies to go to the AISC Visitor’s Fund.

• Oversight and Coordination with the Department of Finance of AISC
• The PCA Treasurer’s position will be 2 people serving for 2 overlapping years.
• The PCA Treasurer will create and maintain a spreadsheet and coordinate with the Department of Finance.
• Any changes to the PCA Finance Spreadsheet need to be Approved by the Head of the Finance Department of AISC.
• Written documentation is needed to shift funds from one event or project to another event or project.
• Regular meetings- Required to meet twice a month with Finance Head and PCA Treasurer (for first 4 months) and then once a month.  
• Training for new Treasurer is needed.
• Publishing of the Treasurer’s Report 1st and 15th of the month.

• Establishing a formula for creating the PCA budget each year based on the School’s enrollment.
• At the beginning of the year, take the total expenses for the previous year. Calculate the per Student expense, which multiplied by the projected enrollment for the new year will establish the yearly base budget.

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PCA Procedures Manual

• Working document to describe the processes necessary to plan, coordinate, and successfully implement PCA activities and events.
• Useful tool for future PCA officers as a tool to plan.
• Preliminary draft has been prepared - Parent Input is needed!
• Input can be provided as comments to the document that will be considered and resolved by the Executive Team.
• Input will be considered until DATE.
• Final Manual to be approved by the PCA Executive Team on DATE.
• A link to the document is provided on the PCA Blog (https://docs.google.com/document/d/18MjUVsgci1LUA46Trn1f31oHiGPG11Rf66OmmB7uLuc/edit?usp=sharing)

This document is set as viewable by anyone with the link, and allowed for comments only.